Invoice Template
Overview
The Invoice template is used in conjunction with the invoicing functionality in Xplan and generates a templated document providing consistent output for use with clients.
It is used when raising an invoice for a client fee. It can pull through your company logo automatically too.
As always, we are open to feedback if anything needs to be clarified or included.
What is it?
The invoice template in Xplan is an Xmerge template that generates professional, branded PDF invoices for clients. It includes the following:
- PDF format to prevent editing
- Generates for one client at a time
- The format can reflect your brand (logo / colours / fonts / tables)
- Remittance details can be included
Key benefits
- Ensures consistency to your invoices
- Branding options only need to be set once
- Remittance details set once
- Reuses data from your client record to avoid re-keying
Content
Logo
Uses the logo stored in Xplan for the client adviser’s primary user group. User Group > Key Details > Themes > Xmerge Logo. Can be positioned right, center or left at the top of the page.
Font, size & colour
Body text
Based on the Smart Styling Configuration set at the client adviser’s primary user group.
Table and text
Based on Table Format settings
Client Name
Based on the ‘Owner/Entity’ selected and whether a ‘Joint Invoice’ or not.
Selecting ‘Switch to Partner’ and ‘Joint Invoice’ will display the partner’s name first
Address
Preferred address stored against the entity.
Invoice Date
Date the invoice was originally generated. If the invoice is reprinted a month later, the original invoice date will still be displayed.
Invoice number
Unique ‘Invoice Number’ number allocated in Xplan.
Client Reference
Unique ‘Entity ID’ allocated in Xplan.
VAT Number
Uses the VAT Number recorded at the client adviser’s primary user group. User Group > Key Details > Branch Details.
Item {Based on data entered on the Invoice Details page }
Amount & VAT { Based on data entered on the Invoice Details page }
Total Invoiced { Based on data entered on the Invoice Details page }
Comments { Based on data entered on the Invoice Details page }
Remittance Details
Your firm’s text can be stored in Xplan and included in the remittance advice section. The text is recorded at User Group > Key Details > Main > Edit > Comments. (Essentials site users: please raise request for Iress to update.)
For example, you could insert the following:
|
For BACS payment please use the following details using our invoice number as your payment reference at all times:
Bank Name: HSBC Account name: MG & CO Account Number: 987654321 Sort Code: 10-20-30 |
Footer
The footer, which is shared with Letter Generator, is optional and is controlled in the Smart Styling - Letter Generator section of the client adviser’s primary user group.
Text or an image can be uploaded and is stored in User Group > Key Details > Themes > Xmerge logo 4 on the client adviser’s primary user group.
Troubleshooting / FAQs
● How do I include a logo?
The logo needs to be stored in Xplan against the user group of the client adviser’s primary group.
● How do I address the invoice to a joint entity?
While creating the invoice, set the Joint Invoice field to Yes on the Invoice Details page.
● Why doesn't my chosen font display in the invoice?
Not all fonts are available to PDF.
It's not guaranteed that a PDF will render a font exactly as designed on the source computer. PDFs can use fonts like Courier, Helvetica and Times but the final appearance can depend on the viewer and available fonts.
Example - smart styled
