Corporate fact find explained

[mary.galloway]

Corporate fact find explained

Overview

The corporate fact find allows you to generate a fact find, including hard and soft facts, for corporate and partnership clients. It is only visible in the client menu when viewing a corporate or partnership client.

Where we believe areas of the wizard are self-explanatory, we haven’t reproduced that here.  As always, though, we are open to feedback if anything needs to be clarified or included.

What is it?

• A structured way of capturing and updating your corporate and partnership client details
• Our standard solution to record hard and soft facts for your client
• Generates for one company/partnership at a time (not in bulk)
• Can be used to take a snapshot of all of a company’s fact find information at a point in time, or a blank version can be printed to take to a first meeting

Key benefits

• Consistency between data capture and the report
• Synchronised data from your corporate/partnership record to avoid re-keying
• The wizard takes users though the pages to capture all relevant data
• Comments fields available on all pages
• Option to include comments on the populated report
• Ability to reflect your brand (logo, colour, font & table)
• Branding options only need to be set once
• Option to have a bespoke front cover (colour images in background)

WIZARD

The fact finds in Xplan are all ‘wizard’ based - where you are guided from screen to screen to capture the information in a structured way.

The wizard is used to capture information and to generate a merged document at the end.

You can work through the wizard using the Next and Previous buttons, located at the top right and lower right of the screen, or by using the menu on the left of the screen.

Mandatory fields are marked with an asterisk. If you are in edit mode (ie. entering data on a page) you will not be able to move from that page unless the mandatory fields have been updated and saved.

Data previously recorded in the CRM or Financial sections will automatically be displayed in the wizard, there is no need for re-keying.

Any changes made in the CRM section will update the fact find and vice versa, keeping the fact find and CRM synchronised.

The Save & Exit button allows you to return to the wizard at a later stage to complete the data. For example portfolio data may require a letter of authority to obtain the information.

Fact find options page

Would you like to skip the online fact find and print a paper version?  Yes / No

This question is mandatory and controls whether you are taken through the wizard to record data or skip to the print page to generate a blank fact find.

• Yes - will skip the wizard pages, open the print page, allowing you to generate a blank fact find

• No - takes you through the wizard pages and generates a populated fact find

Fact find overview

Date of fact find	Enter the date in the format dd/mm/yyy or use the calendar icon. Default is Blank.
Adviser to reference	Select the role from the drop-down list, eg. Client or Mortgage Adviser
	Click on the information ‘i’ button for further information
Client Adviser	Name of the adviser chosen above

Key Details

This page is compiled of 3 sections:

• Business Details
• Primary Contact
• Notes

The data is populated from Client Details pages.

Business Details

If the company data has already been recorded in the Client Details pages (Main, Contact & Communication, Key People etc) the fact find pages will be pre-populated.  Alternatively you can update the data directly into the corporate fact find.

Registered Company Name**	This field is mandatory, as indicated by the double asterisk. ** All other fields are optional.
Trading Name	Free text.
Company Number	Free text.
Legal Entity Identifier	Enter LEI number.  Must be greater than or equal to 20 characters.
Incorporation Date	Enter the date in the format dd/mm/yyyy or use the calendar icon.
Country of Establishment	Select from drop-down list.
Company Type	Select from drop-down list.
Company Liability	Select from drop-down list: Private / Public / Blank
Nature of Business	Free text.
Standard Industrial Classification (SIC) code	Select from drop-down list.
Number of Employees	Integer required (whole number).

 

Primary Contact

Contact Person Forename	Free text   (for information purposes)
Contact Person Forename	Free text   (for information purposes)
Address Title	Free text   (used when writing to the company)
Salutation	Free text   (used when writing to the company)

 Notes

Notes

Free text. When generating the populated fact find you can include or exclude all notes.

Contact Information

This page is compiled of 4 sections:

• Address
• Previous Address
• Telephone/Email
• Contact Notes

One option of each entry type will be marked as ‘Preferred’.  If there is only one instance, eg. mobile number, it will automatically default to ‘preferred’. 

You also have the option to select which instance is to be the preferred one.

Financial Overview

This page is compiled of 5 sections:

• Financial Overview
• Trading History
• Business Valuation
• Shares
• Financial Overview Notes

Financial overview
Financial year end	Select the month and date in the calendar icon, eg. 31 Mar
Gross revenue £	Enter figure only eg. 100000
Gross profit £	Enter figure only eg. 100000
Net profit £	Enter figure only eg. 100000
NP ratio (net profit ratio)	Prepopulated The calculation is Net profit divided by Gross profit Eg. £200,000 / £400,000 = 50% Not included in populate fact find.

Trading history
Year	Enter a year eg. 2024 or a date eg. 31/03/2024
Gross revenue £	Enter figure only, no currency symbol eg. 100000
Gross profit £	Enter figure only, no currency symbol eg. 100000
Net profit £	Enter figure only, no currency symbol eg. 100000
+ Save and add more	Select to save the current entry and add more Alternatively use the Save button, top right

Business valuation
Business value (£)	Enter figure only, no currency symbol eg. 100000
Valuation date	Enter a date in the format dd/mm/yyyy or select from the calendar
Valuation type	Fair market value or Formal valuation
Valuation method	Earnings multiple, Net asst back or Discounted cashflow
Valuation provided by	Business owners, Accountant or Other
Valuer’s name	Enter an individual’s name
Valuer’s company	Enter a company name
Estimated growth in value (£ per annum)

Shares
Total Issued Shares	Enter figure, rounds to 2 decimal places
Total Authorised Shares	Enter figure, rounds to 2 decimal places
Shareholders Agreement	Free text
Dividend Policy	Free text

Key People

This page is compiled of 5 sections:

• Directors
• Shareholders
• Business Partners
• Key Persons
• Key People Notes

Directors	Multiple directors can be recorded
Entity	Search for an existing entity in Xplan and the next 3 fields will be prepopulated (forename, surname & preferred name)
Forename	prepopulated
Surname	prepopulated
Preferred name	prepopulated
Key person	Yes / No (default). If you select "Yes," this entity's information will be auto-populated in the Key Persons section. (It will only be listed once, even if they are also a Shareholder.)
Signatory	Yes / No (default). For digital signature purposes, selecting "Yes" allows this entity to sign in the capacity of director for this company. Please ensure there is at least one individual designated as a signatory within this entity.
Director Id	The Director ID must start with 036 and must contain 15 digits
+ Save and add more	Select to save the current entry and add more Alternatively use the Save button, top right

Shareholders	Multiple shareholders can be recorded
Entity	Search for an existing entity in Xplan and the next 3 fields will be prepopulated (forename, surname & preferred name)
Shareholder type	Prepopulated (Individual, Company, Trust, Partnership, Blank)
Surname	prepopulated
Forename	prepopulated
Preferred name	prepopulated
Key person	Yes / No (default). If you select "Yes," this entity's information will be auto-populated in the Key Persons section. (It will only be listed once, even if they are also a Director.)
Share Hold	Enter figure    Defaults to zero.
Role	Free text
+ Save and add more	Select to save the current entry and add more Alternatively use the Save button, top right

Business Partners	Multiple business partners can be recorded
Entity	Search for an existing entity in Xplan to prepopulate the relative fields below (Individual: surname, forename & preferred name. Partnership: name and type)
Surname	prepopulated
Forename	prepopulated
Preferred name	prepopulated
Partnership name	prepopulated
Partnership percentage %	Enter figure only, no % symbol
Partnership type	prepopulated (Individual, Company, Trust, Partnership)
Signatory	Yes / No (default) On-screen text for individual: For digital signature purposes, selecting "Yes" allows ‘this entity’ (name will be populated) to sign in the capacity of director for this company. On-screen text for company, trust or partnership: For digital signature purposes, selecting "Yes" allows ‘this entity’ )name will be populated) to sign in the capacity of business partner for this company. Please ensure there is at least one individual designated as a signatory within ‘this entity’.
+ Save and add more	Select to save the current entry and add more Alternatively use the Save button, top right

Key Persons	Multiple key persons can be recorded
Entity	Search for an existing entity in Xplan to prepopulate the relative fields below
Create new	You can create a new entity. See images below.
Title	prepopulated
Forename	prepopulated
Preferred name	prepopulated
Surname	prepopulated
Employer	prepopulated
Job title	prepopulated
Revenue protection %	Enter figure only, no % symbol
Business protection %	Enter figure only, no % symbol
Phone	prepopulated
Email	prepopulated
Address	prepopulated
Comments	Free text

If a Director or Shareholder was marked as a Key Person, their details will be prepopulated in this section. All you need to update is the Revenue protection % and Business protection %.

Create new:

Key People Notes
Key People Notes	Free text

Business structure

This page is compiled of 3 sections:

• Business Notes
• Client Group Members
• Client Group Report Options

Business Notes
Business Structure Notes	Free text Where a large amount of text has been added it may be beneficial to enlarge the screen by dragging the image in the lower right corner.  Please note this field is not a rich text field, the text cannot be formatted.  If you copy and paste formatted text from another source (Word, email) any formatting will be lost and the text will be left aligned.
Attachments	Attach business-related documents.
	Click on the page icon to download a copy of the document. Click on the X to delete a document.

Client Group Members	Allows you to link entities allowing easy access from one to another. Visibility can also be controlled here. Please refer to the following Community article: Client relationships and client groups
	Click on the + icon, select the entity, Ok.

Client Group Report Options
Client group name	Free text.  This name can be used on portfolio reports.
Use group name in reports	Yes / No

Cashflow

This page is compiled of 4 sections:

• Income
• Income Notes
• Expenditure
• Expenditure Notes

Income	Any data recorded in Financial Details > Income & Expense will be prepopulated.
Type	Select from drop-down
Sub-type	Select from drop-down
Description	Free text
Owner**	Select from drop-down: Client (default) / Partner / Joint.     Mandatory field.
Frequency**	Select from drop-down: Mandatory field.
Amount**	Mandatory field.
Link to employment	Not linked (default) / Link Choosing ‘Link’ will display a list of Employment income.
Last updated by
+ Save and add more

Income Notes
Income Notes	Free text

Expenditure	Any data recorded in Financial Details > Income & Expense will be prepopulated
Type	Select from drop-down.
Sub-type	Select from drop-down. Based on the Type and Sub-Type the following fields may vary to reflect relevant options available.
Description	Free text
Owner**	Select from drop-down: Client (default) / Partner / Joint.     Mandatory field.
Fixed/Variable	Fixed / Variable / Blank (default)
Frequency**	Select from drop-down.   Mandatory field.
Amount**	Enter figure only, no currency symbol eg. 10000. Will default to 2 decimal places upon save eg. 10000.00.  Mandatory field.
Start date	Click on the information ‘i’:
End date
Tax type**	Pre Tax /  Post Tax.   Mandatory field.
Last updated by	Xplan updates on Save.

Expenditure Notes
Expenditure Notes	Free text

Business goals and objectives

This page is compiled of 3 sections:

• Goals
• Objectives
• Goals and objectives notes

Goals
Owner**	Defaults to Client.  Mandatory field.
Status	Fulfilled, Unfulfilled, Partially Fulfilled, Cancelled, Blank (default)
Priority	Select from drop-down: 1 - 9 / Blank (default)
Objective	Select from drop-down: Capital, Income, Non-financial, Accumulation, Blank (default)
Advice Type	Select from drop-down list. Estate Planning (default), General Insurance, Investment, Long Term Care, Medical Insurance, Protection, Retirement, Client Initiated, Mortgage
Category**	Select from drop-down list. Estate Planning, Mortgage, Protection, Saving and Investment, Retirement, Budgeting, Other, Blank (default).  Mandatory field.
Description	Free text
Target Date**	Date: Enter date in the format dd/mm/yyyy or select date from calendar icon. Term: Select the term required in moths or years from the clock icon. Mandatory field
Target Amount	Enter figure only, no currency symbol eg. 10000. Will default to 2 decimal places upon save eg. 10000.00
Capture Date**	Today’s date (default). Enter date in the format dd/mm/yyyy or select date from calendar icon.  Mandatory field
Target Timeframe Type	Select from drop-down list. ASAP, By Retirement, By Date, By Age, Blank (default)
Funding Type	Select from drop-down list. Education - funded by start date, Education - fund ver duration, Funded by start date, Fund over duration, Blank (default)
Regular Savings tab
Initial investment	Enter figure only, no currency symbol eg. 10000. Will default to 2 decimal places upon save eg. 10000.00
Regular saving	Enter figure only, no currency symbol eg. 10000. Will default to 2 decimal places upon save eg. 10000.00
Frequency	Select from drop-down.
Regular saving start date	Enter date in the format dd/mm/yyyy or select date from calendar icon.
Regular saving end date	Enter date in the format dd/mm/yyyyy or select date from calendar icon.
Objectives tab
Link to Objectives	Select an existing objective from the drop-down list and click the + icon to link.
Comments tab
Comments	Free text
Risk Profile Reason	Free text

Objectives
Owner**	Defaults to Client.  Mandatory field.
Description	Free text
Status	Select from drop-down list. Open, Completed, Cancelled, Blank (default)
Time Frame	Enter the number of years and months
Target Amount	Enter figure only, no currency symbol eg. 10000. Will default to 2 decimal places upon save eg. 10000.00
Priority	Select from drop-down list. 1 - 9 / Blank (default)
Advice Type	Select from drop-down list. Estate Planning (default), General Insurance, Investment, Long Term Care, Medical Insurance, Protection, Retirement, Client Initiated, Mortgage
Category	Select from drop-down list. Estate Planning, Mortgage, Protection, Saving and Investment, Retirement, Budgeting, Other, Blank (default).

Objectives
Owner**	Defaults to Client.  Mandatory field.
Description	Free text
Status	Select from drop-down list. Open, Completed, Cancelled, Blank (default)
Time Frame	Enter the number of years and months
Target Amount	Enter figure only, no currency symbol eg. 10000. Will default to 2 decimal places upon save eg. 10000.00
Priority	Select from drop-down list. 1 - 9 / Blank (default)
Advice Type	Select from drop-down list. Estate Planning (default), General Insurance, Investment, Long Term Care, Medical Insurance, Protection, Retirement, Client Initiated, Mortgage
Category	Select from drop-down list. Estate Planning, Mortgage, Protection, Saving and Investment, Retirement, Budgeting, Other, Blank (default).
Capture Date**	Today’s date (default). Enter date in the format dd/mm/yyyy or select date from calendar icon.
Target Age	Enter figure eg. 99
Goals tab
Link to Goals	Select an existing goal from the drop-down list and click the + icon to link.
Cases tab
Link to Cases	Select an existing case from the drop-down list and click the + icon to link.
Financial Records tab
Link to Financial Records	Select an existing policy from the drop-down list and click the + icon to link.

Goals and Objectives Notes
Goals and Objectives Notes	Free text

Succession planning

This page is compiled of 2 sections:

• Succession Planning
• Retirement Plan Details

Succession Planning
Is shareholder protection required?	Yes, No (default), Blank
Options for answer No
Why is Is shareholder protection not required?	Select from drop-down list. Closely held family company, Sole proprietor, Happy with current arrangements, Other, Blank (default)
If Other has been selected please give further detail	Free text
Options for answer Yes
Is there an agreement in place?	Yes, No, Blank (default)
Agreement type	Select from drop-down list. Company constitution, Shareholder agreement, Partnership agreement, Buy sell agreement, Winding up agreement, Heads of agreement, Other, Blank (default)
If Other has been selected please give further details	Free text
Does the agreement need to be reviewed?	Yes, No (default), Blank
Does the funding arrangement need to be reviewed?	Yes, No (default), Blank
Notes	Free text

Retirement Plan Details
Is there a need to review retirement plans for any of your Key People?	Yes, No, Blank (default)
What would the business do if the Key People left unexpectedly?	Select from drop-down list. Trade on, Wind up, Blank (default)
Retirement Plans Notes	Free text

Protection

This page is compiled of 3 sections:

• Insurance Policies (General Insurance)
• Insurance Policies Notes
• Protection Policies (Business or Key People)
• Protection Policies Notes

Insurance Policies	This panel is for recording General Insurance details.
Type	Select from the drop-down list. Accident, Sickness and Unemployment, Auto, Buildings, Buildings & Contents, Car, Commercial, Contents, Landlords, Marine, Mortgage Payment Protection Insurance, Personal Property, Professional, Professional Indemnity, Public Liability, Retail, Rural, Travel Insurance
Owners	Defaults to corporate/partnership entity
Policy Number**	Defaults to ‘Unknown’.  Mandatory field.
Sum Insured	Enter figure only, no currency symbol eg. 10000.
Benefit status	Defaults to Inforce.  Select alternative from dropdown list.
Renewal Date	Enter date and month, eg. 31 Jul.
Under Advice	Yes, No, Blank (default)
Details tab
Insurer**	Select insurer from drop-down list. Mandatory field.
Premium Details tab
Premium Frequency**	Defaults to monthly, select alternative from drop-down list.  Mandatory field.
+ Save and add more

There are further fields and tabs on this page, not covered in this document, as they are self-explanatory.

Insurance Policies Notes
Protection Policies Notes	Free text

Protection Policies	Business or Key People
Type	Select from drop-down list.
Cover Type	Select from drop-down list.
Policy Number**	Free text.  The default is UNKNOWN.  Mandatory field.
Provider**	Select from drop-down list.  Mandatory field.
Panel Product Description
Plan Name	Free text.
Policy Status	Select from drop-down list.
Under Advice	Yes, No, Blank (default)
In Trust	Yes, No, Blank (default)
Total Premium	Enter figure only, no currency symbol eg. 10000.
Premium Frequency**	Select from drop-down list.   Mandatory field.
Future Total Premium	Enter figure only, no currency symbol eg. 10000.
Long Term Care	Yes,  No (default), Blank.
+ Save and add more

There are further fields and tabs on this page, not covered in this document, as they are self-explanatory.

Protection Policies Notes
Protection Policies Notes	Free text

Assets and Liabilities

This page is compiled of 4 sections:

• Assets
• Assets Notes
• Liability
• Liabilities Notes

Assets	Any data recorded in Financial Details > Assets will be prepopulated.
Type	Select from drop-down list.
Platform	Yes, No, Blank (default)
Platform Provider	Select from drop-down list.  This field is only displayed is the answer to Platform is Yes.
Sub-Type**	Select from drop-down list.  Mandatory field. Based on the Type and Sub-Type the following fields may vary to reflect relevant options available.
Pension Wrapper	Default is No. Automatically updates to Yes if asset is linked to a pension wrapper.
Platform Wrap	Default is No. Automatically updates to Yes if asset is linked to a platform wrap.
Long Term Care	Yes, No (default), Blank (default)
Current Value	Enter figure only, no currency symbol eg. 10000. Will default to 2 decimal places upon save eg. 10000.00.  Will be pre-populated by a portfolio account managed manually or via a datafeed.
Recommended Value	Enter figure only, no currency symbol eg. 10000. Will default to 2 decimal places upon save eg. 10000.00.  Useful for certain assets that are not valued regularly or automatically, eg. residential or commercial property, antiques.
+ Save and add more

There are further fields and tabs on this page, not covered in this document, as they are self-explanatory.

Assets Notes
Assets Notes	Free text

Liabilities	Any data recorded in Financial Details > Liabilities will be prepopulated.
Type	Select from drop-down list.
Sub-Type	Select from drop-down list. Based on the Type and Sub-Type the following fields may vary to reflect relevant options available.
Related to Equity Release?	Yes, No, Blank (default)
Pension Wrapper	Default is No. Automatically updates to Yes if liability is linked to a pension wrapper.
Package/Product Name	Free text
Policy Number	Free text
Outstanding Balance**	Enter figure only, no currency symbol eg. 10000. Will default to 2 decimal places upon save eg. 10000.00.  Mandatory field.
Is this debt to be repaid before the mortgage advance?	Yes, No, Blank (default)
Offshore Liability	Yes, No, Blank (default)
Long Term Care	Yes, No (default), Blank (default)
Under Advice	Yes, No, Blank (default)
+ Save and add more

There are further fields and tabs on this page, not covered in this document, as they are self-explanatory.

Liabilities Notes
Liabilities Notes	Free text

Employee Benefits

This page is compiled of 2 sections:

• Employee Benefits
• Employee Benefits Notes

Employee Benefits
Category	Select from drop-down list: Pension, Protection, Medical, Other, Blank (default).
Provider	Select from drop-down lis, Blank (default)
Scheme Name	Free text
Scheme Number	Free text
Scheme Type	Select from drop-down list. Pension: DB, DC, Individual, Stakeholder, SIPP etc. Protection: Endowment, Group, Term, Whole life Medical: Corporate, Family, Single, Overseas Other: Free text (eg. cycle to work schemes, nursery place) Blank (default) for all
Number of Members	Enter figure, whole number.
Premium (pa)	Enter figure only, no currency symbol eg. 10000. Will default to 2 decimal places upon save eg. 10000.00.

Employee Benefits Notes
Employee Benefits Notes	Free text

Professional contacts and advisers

This page is compiled of 2 sections:

• Other Professionals and Advisers
• Professional Contacts Notes

Add Professional Adviser
Professional Adviser	Search for existing professional adviser or select Create New
Adviser Type	Prepopulated from drop-down list:
Professional Adviser Information
Title	Prepopulated
Forename	Prepopulated
Last Name	Prepopulated
Company	Prepopulated
Position	Prepopulated
HIN	Holder Identification Number - not used in UK.
Website	Prepopulated
First Point of Contact	Prepopulated
Contact Information
Phone	Prepopulated
Email	Prepopulated
Address	Prepopulated

Create New option:

Professional Contacts Notes
Professional Contacts Notes	Free text

Declaration

Declaration
On-screen help text	Explains how to replace or restore the default text provided.
Body of text	Free text. Default text is provided but can be edited, removed or replaced with managed field content (standard paragraphs) using the Template button. If this field is left blank, the Declaration page will be included in the populated fact find and only the client signatures will be displayed.

Print options

This page is only visible if you selected No to the first question in the wizard ‘Would you like to skip the online fact find and print a paper version?’

Would you like to include the notes?

Yes (default) / No / Blank

Be aware that ‘Business Structure Notes’ are classified as notes so selecting ‘No’ to the above question will exclude them from the populated fact find.

Generate fact find

The Xmerge template has been coded to recognise the option selected on the first page of the wizard:

Would you like to skip the online fact find and print a paper version?  Yes / No

Answer: Yes

You chose to skip the online fact find and will be taken directly to the generate page.  All of the buttons will generate a blank fact find.

Answer: No

You chose to update the online fact find by proceeding through the wizard pages, to the generate page. All of the buttons will generate a populated fact find.

• Generate Report - generates in Word, portrait format.
• Generate Report + Doc Note - generates in Word, portrait format and uploads a copy to client document notes allowing you to select the following fields:
  •  Subject
  • Note type
  • Note Subtype
  • Add Note To…

• Generate Final Report - allows you to select to select the following:
  • Output format: User Default, Microsoft Word (.docx), OpenDocument Text (.odt), Portable Document Format (.pdf)
  • Output zipped: No (default), Yes, Blank

Once generated, the notification icon on the title bar will display a number indicating the number of unread documents. You can now download the fact find.

Where the fact find is saved automatically as an attachment to a document note, it can be accessed via the client record:

• Notes
• Client Hub > Activity > Notes
• Servicing > Report Generation > Notes

===========================================

REPORT OUTPUT

Blank fact find

The blank fact find is suitable for use with any new company or partnership:

• Extra deep rows to accommodate handwriting
• Contact information prompts for business, registered and other addresses
• The tables allow for a 4 rows of data to be stored eg. tel numbers
• Drop-down options from the wizard are displayed in the relevant fields eg. succession planning
• Page numbering starts on the Key Details page.

Example blank fact find attached.

Populated fact find

The populated fact find includes all the data recorded in the corporate fact find wizard.  It is coded to recognise a corporate or partnership entity and displays the relevant title on the front cover.

• Front cover
• Title: Corporate fact find or Partnership fact find
• Private and Confidential
• Table of contents
• Data Protection Act
• The tables contain all the data recorded in Xplan plus an additional 3 empty rows
• Notes for each section can be included/excluded
• Page numbering starts from the Key Details page, allowing you to remove or replace the front cover and table of contents.
• The final page automatically includes the declaration allowing for 2 signatories.

The following table lists what is included in the blank and populated fact finds.

Item	Blank	Populated
Front Cover
Logo	Yes	Yes
Title	Yes	Yes
Private and Confidential	Yes	Yes
Name: Date completed: Adviser:	Yes	Yes
Background image	Optional	Optional
Contents
Table of Contents	Yes	Yes
Data Protection Act	No	Yes
Include notes	Yes	Yes/No
Declaration	No	Yes

• The logo, by default, will be the one recorded in Xplan and used in the Letter Generator.
• If you wish to have a different logo in your reports (fact finds and valuation reports) we can create a bespoke cover page. Please ask Iress Account Manager for more information.
• The front cover page will be shared with the following smart styled portrait documents:
  • Individual fact find
  • Financial review report
• ‘Optional’ means you can have a bespoke background image on the front cover.

Front cover

Logo	Your firm’s logo. Stored in User Group > Theme
Title	Corporate fact find or Partnership fact find
Name	Entity name
Date Completed	The date entered on the Fact find Overview page, otherwise it is left blank.
Adviser	Name of adviser selected on the Fact find Overview page

Below are screenshots of a populated fact find:

Contents

The table of contents is automatically included in the populated fact find.

Data Protection Act 2018

Data Protection Act 2018

The information given in this document will be retained on computer for reference purposes and will be held in accordance with the Data Protection Act 2018. The information may also be used by ‘xxxxxxxx’ to provide you with the details of products suitable to your requirements.

‘Xxxxxx’ = will populate your firm’s name.

Key Details

Contact Information

Financial Overview

Key People

Business structure

Cashflow

Business Goals and Objectives

Succession Planning

Insurance and Protection

Assets & Liabilities

Employee Benefits

Professional Contacts and Advisers

Declaration

The declaration page is generated for the populated fact find only, not the blank version.

Troubleshooting / FAQs

How do I print a blank fact find?

On the Fact find Options page, select Yes to the question Would you like to skip the online fact find and print a paper version?

Select Next to go directly to the print page.

Click on any of the generate buttons to produce a blank fact find.

Your document will generate in the background and a notification will display in the bell icon for you to download.

 

 

How do I update client details?

Client details can be updated via the fact find wizard or from other modules of Xplan:

• CRM (Client details)
• Financial Details
• Portfolios

Each page has a free text Notes field for recording soft facts which are stored in the fact find wizard and not duplicated in other modules.

Once you have finished editing the data, you can select Save and Exit, this will ensure all the information is saved in the fact find wizard and the corresponding areas within your client’s record. The other modules, where applicable, are synchronised once saved.

How do I print a populated fact find?

On the Fact find Options page, select Yes to the question Would you like to skip the online fact find and print a paper version?

Select Next to navigate through the wizard making updates as necessary.

From the print page, any of the generate buttons will produce a populated fact find.

Your document will generate in the background and a notification will display in the bell icon for you to download.

Attachments

PDF copies of blank and populated fact finds are attached below.